These media resources accompany the SITT Presenter Accessibility Guide. Thank you for your efforts to make SITT available to our whole campus community!
For slides and documents
Click on each recommendation for more information.
- Set a few properties
These short screen casts will show you how to set the name and language properties of documents in four different software packages. Go back to the properties section of the accessibility guide.
Accessible Title and Language in Google DocsGoogle Docs video description: Screencast of a blank Google Docs document. Text is pasted into the document that serves as the title, and a cursor highlights it. Next, the cursor navigates to the Styles dropdown menu along the top of the document. The default Normal Text option is changed to Heading 1, and the text style and color changes with this update. The cursor then navigates to the empty title bar above the File dropdown, and the title text is pasted into this empty title bar. Finally, the cursor selects File and navigates down to Language, and English (United States) is selected.
Accessible Title and Language in Google Slides
Google Slides video description: Screencast of a Google Slides presentation. Text reads “Each slide deck needs a title slide.” A cursor navigates to the Layout dropdown menu along the top and selects the Title Slide option. In a blank title slide, the text Click to add text is replaced with a presentation title. This same title is then added to the blank title space along the very top of the Google Slides presentation, above File. The cursor then navigates to a new slide with text that says “Each individual slide needs a unique title.” In the blank space on the slide that reads Click to add title, a title slide is typed.
Accessible Title and Language in Microsoft Word
Microsoft Word video description: Screencast of a blank Microsoft Word document. Text is pasted into the document that serves as the title, and a cursor highlights it. Next, the cursor navigates to the Styles dropdown menu along the top of the document. The default Normal option is changed to Heading 1, and the text style and color changes with this update. The cursor then navigates to the File dropdown and selections Info. On the right, under Properties, the cursor selects the empty Title box and pastes the document title there. Finally, the cursor selects File and then Options at the very bottom. In the box that appears, the cursor drops down to Language and then selects English.
Accessible Title and Language in Microsoft PowerPoint
Microsoft PowerPoint video description: Screencast of a Powerpoint presentation. Text reads “Each slide deck needs a title slide.” A cursor right-clicks the slide and navigates to the Layout option to select Title Slide. In a blank title slide, the text Click to add text is replaced with a presentation title. This same title is then added to the blank title space along the very top of the Google Slides presentation, above File. The cursor then navigates to a new slide, with text that says “Each individual slide needs a unique title.” In the blank space on the slide that reads Click to add title, a title slide is typed.
- Select easy-to-read fonts, including size and color
Color contrast: This short screencast will show you how to check the color contrast using the WebAIM Contrast Checker webpage. A color contrast ratio is 3 to 1 is required for font size 14 and bold or larger, or 18 point or larger. A ratio of 4.5 to 1 is required for font size 12 or smaller. Go back to the fonts section of the accessibility guide.
Color contrast video description: A screencast of a Google Slides presentation and the WebAIM Contrast Checker webpage. A cursor selects a color dropper icon along a browser’s bookmark bar. This launches ColorZilla’s dropdown menu. The cursor selects Page Color Picker Active and navigates to a word in blue font. The color is selected and automatically copied to the clipboard, as a notification states. The cursor then navigates to the WebAIM Contrast Checker page, and the copied content is pasted into the Foreground Hex Value box. The process repeats, with the cursor using ColorZilla’s color dropper tool to select the white background behind the blue text that was previously selected. This color hex code is automatically copied to the clipboard, and the cursor returns to the WebAIM Contrast Checker page. After the copied content is pasted into the Background Hex Value box, the color contrast ratio below says 6.57 to 1. The results below reveal that this contrast ratio passes the WCAG AA standards for both normal text and large text.
- Add alt text to images
As the screenshot below shows, to add alt text in Google Slides, click on an image to select it, and then right click. A menu will pop up, and you can select "Alt text."
Once you select "alt text," a pop-up window will appear, as shown in this screenshot, and you can type the appropriate alt text in the "description" box and then click the "ok" button.
- Use heading styles in order
In the tool bar under at the top of Google Docs, select the styles drop down menu (it will likely show "Normal text") to see the different styles. Once you have selected the text in your document that you want to use for a heading, click on this menu and select the heading level you want. Your selected text will be made into that heading style. Go back to the heading styles section of the accessibility guide.
- Use descriptive links
As in this first example, if you use links that only say “click here” or “more,” when a screen reader announces these different links, it will just say “click here, click here, click here.” This is not very helpful for a user trying to determine which link to select.
In contrast, if links are more descriptive, a user knows where they will be directed if they click on each link.
Go back to the descriptive links section of the accessibility guide.
Just for slides
Click on each recommendation for more information.
- Add slide numbers
To add slide numbers in Google Slides, click "Insert" from the top menu bar to open the "Insert" menu, and then click "Slide numbers."
You will then see a pop-up window that will allow you to indicate which slides you want slide numbers on.
Go back to the slide numbers section of the accessibility guide.
Many thanks to Margaret Merrill, Katie Healey, and Joshua Hori for their work and their expertise in making the guide and the accompanying media.
🚧 Please note: This guide is a work in progress! We welcome your feedback on how we can make it more clear and more user-friendly. Please send feedback to [email protected].